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Xplor runs your centres. HubSpot drives your enrolment pipeline. Connect them so your marketing converts waitlist families into enrolled families, and your centre managers see the full picture.
A custom-built integration designed around your business logic, not a plug-and-play connector.
Xplor manages your child enrolments, parent contacts, attendance, billing, and centre operations. HubSpot manages your enquiry pipeline, tour bookings, waitlist communications, and marketing campaigns. But a family that moves from waitlist to enrolled in Xplor does not update their status in HubSpot. A parent who enquires through your website cannot be tracked through to enrolment completion.
Your marketing team nurtures families who have already enrolled because the CRM does not know. Your centre managers handle enquiries without seeing the communication history from the sales team. Waitlist families receive generic emails because enrolment availability data from Xplor never reaches HubSpot. Occupancy opportunities are missed because the people marketing your centres cannot see which rooms have capacity.
Your childcare centres enrol and operate from one system. Your marketing and sales run from another. The waitlist-to-enrolment journey is disconnected.
We build a custom integration between Xplor and HubSpot that connects your centre management platform to your enrolment pipeline. Parent contacts sync between systems. Child enrolment status flows into HubSpot where your marketing and enrolment teams can act on it. The waitlist-to-enrolment funnel becomes visible end to end.
Parent records from Xplor sync to HubSpot contacts with enrolment status, centre details, and child information. Your marketing team sees which families are enquiring, waitlisted, enrolled, or departed. New parent enquiries captured in HubSpot can flow into Xplor when they convert to an enrolment.
Child enrolment and waitlist data sync from Xplor into HubSpot. Your enrolment team tracks every family from first enquiry through tour, waitlist, offer, and acceptance. Marketing campaigns target waitlisted families based on actual availability. Departing family workflows trigger retention outreach before the child leaves the centre.
This integration is for childcare centres and early learning providers running Xplor for centre management alongside HubSpot for marketing, enquiry management, and enrolment pipeline tracking. Single-centre operators and multi-site groups both benefit when enrolment data drives marketing and sales activity.
If your marketing team cannot segment by enrolment status, your centre managers handle enquiries without CRM context, or your waitlist communications run on spreadsheets instead of real availability data, this integration closes the gap. Built around your Xplor configuration, your centre structure, and your enrolment workflows.